Employment Opportunities

OBJECTIVE
Wakefield School seeks an Executive Assistant to the Head of School. The Executive Assistant
to the Head of School works closely with the Head of School and the Leadership Team to
provide crucial administrative support and thought partnership for a dynamic and growing
independent school.
This is an ideal opportunity for an accomplished and motivated Executive Assistant who is
detail-oriented and enjoys working collaboratively in a fast-paced environment. The Executive
Assistant will be forward-facing with members of the community and should embrace the
nuances of interpersonal communication across many constituencies.
Critical to the role is an ability to integrate oneself into the daily activities and events of the
school in order to ensure that the Head attends all key events and that the calendar is maximized
to support students, employees, and the institution. The Executive Assistant must be highly
organized and have the ability to think critically and offer solutions to problems with a high level
of professionalism. The Executive Assistant is a key partner for the Head of School.
Additionally, the Executive Assistant supports the Board of Trustees with scheduling and other
administrative tasks related to their support of the school. Based on the nature of the work and
the office, the Executive Assistant is entrusted with confidential and sensitive information,
requiring discretion and sound judgment.
PRIMARY RESPONSIBILITIES
 Serve as a welcoming and effective representative of the Head of School’s office.
 Support the Head of School in all operational and academic areas to ensure the continued
smooth operation of the school.
 Serve as a critical conduit of information between the Head of School and trustees,
faculty, staff, parents, students, and alumni.

Job Description

 Serve as the primary gatekeeper for internal and external constituencies on all matters
pertaining to the Head of School, including those of a highly confidential nature.
 Assist the Head of School with email correspondence, managing and responding to
appropriate outreaches on behalf of the Head.
 Composes, edits, and distributes routine documents, correspondence, and large-scale
presentations to facilitate communication of information to school personnel, students,
parents, the public, and others.
 Manage the Head of School’s calendar by prioritizing a strategic schedule of
appointments with good judgment and discretion taking into account the robust day-to-
day school calendar.
 Keep the Head of School on schedule throughout the day including scheduling meetings,
distributing reminders, and preparing documents for meetings.
 Coordinate board and leadership meetings, and retreats, and assist with staff meetings
and events as needed.
 Prioritize and determine the appropriate course of action, referral, or response, exercising
judgment to reflect Head of Schools style and organization policy.
 Respond to inquiries from students, parents, and employees, providing information,
facilitating communication among parties, and/or providing direction.
 Support the Head of School’s work with the Board of Trustees, including
 Maintaining an accurate directory of addresses and committee assignments
 Supporting new trustee onboarding
 Assemble board meeting materials, and distributing
 Attending meetings to record minutes
 Managing trustee documents (e.g. conflict of interest, confidentiality agreement)
 Coordinate meeting logistics including room set-up and meals
 Assist with maintaining accurate and confidential personnel records.
 Support the preparation of materials for new and returning faculty, staff, and
administrators.\
 Draft, proofread, and format documents and occasionally prepare correspondence for the
Head of School’s signature.
 Coordinate travel, hotel, and conference registrations for the Head of School, and as
directed, for Leadership Team members and prospective hires.
 Work with the Business Office to track, maintain, and reconcile credit card and budget
reports.
 Assist with preparations for select major school events.
OTHER RESPONSIBILITIES
 Perform other duties as assigned by the Head of School
 Comply with all rules and regulations established as school policy, including but not
limited to those set forth in faculty and student handbooks, as may be adopted, revised, or
deleted from time to time by the Head of School.
ESSENTIAL SKILLS AND COMPETENCIES

 Excellent organizational skills with a keen eye for detail
 Organized with impeccable follow-up skills and the ability to manage multiple competing
priorities
 Flexible, responsible, and resourceful, with strong time-management skills
 High level of computer proficiency; working knowledge of Google Suite, Office Suite,
Adobe Acrobat Pro, etc. as well as interest and ability to learn new technology platforms
and systems. School database proficiency is preferred, but not necessary.
 Demonstrated ability to maintain confidentiality and use discretion
 Professional demeanor, sense of humor, and positive attitude
 Strong written and oral communications skills
 Ability to work independently and creatively within established guidelines
 Maintain a proactive approach to anticipating the needs of the Head of School
 Collaborate with colleagues and constituencies from across the school community
 Ability to prioritize competing responsibilities to meet deadlines
 Demonstrated ability as a self-starter with interest in managing multiple projects
simultaneously
 Ability to occasionally work outside of the workday or work week for board meetings
and special programs and events is required
 Ability to think outside of the box with a sense of urgency
 Commitment to excellence - perform duties at the highest level possible on a consistent
basis
 Prior experience as an administrative assistant to a high-level executive is preferred
 Bachelor’s degree preferred, but not required
Interested candidates are asked to provide materials, including a cover letter, resume, and
references, to employment@wakefieldschool.org.

opportunity:

Wakefield School seeks a dynamic, skilled, and empathetic school counselor to join our Counseling team beginning August 2022. The ideal candidate will possess a master’s degree in counseling, experience in a school setting including counseling and advisory services, a natural aptitude for cultivating relationships with students and families, knowledge of child development, a true love and passion for children, and a healthy dose of humor and kindness.

At Wakefield School, we take pride in fostering an environment where our students are challenged and nurtured. Wakefield strives to ensure an engaging, purposeful and collaborative experience, allowing students, faculty, and staff to thrive in a deep and imaginative inquiry.

PRIMARY RESPONSIBILITIES:

• Collaborate with the Student Health and Wellness Team, including the Counseling Department, to implement the School’s character and social-emotional education program focused on the Wakefield Courtesies and incorporating the School’s core values and virtues.
• Proactively guide student development and partner with the Counseling Department to address individual and group needs through school counseling.
• Aid with developmentally appropriate lessons for students in grades JK - 8 and assist with the programming for Upper School students.

Education/Experience Requirements: A Master’s degree in School Counseling or a related educational field. At least 2 years of experience in a school setting.

About Wakefield School:

Established in 1972, Wakefield School is a private independent college-preparatory day school for students in Junior Kindergarten through grade 12 engaging in a rigorous and inspiring liberal arts curriculum. Our ambitious vision for every student is to foster capable, ethical, articulate citizens who seek the challenge, make a difference, and live extraordinary lives, each in his or her own way. Located on a 65-acre campus in the picturesque village of The Plains, Virginia, Wakefield serves nearly 400 students from our surrounding area.

Please submit your letter of interest and resume electronically to employment@wakefieldschool.org.

Opportunity: 

Wakefield School, located in The Plains, Virginia, seeks a dynamic and innovative Middle and Upper School teacher who loves working with young people to serve as a member of its faculty beginning in August of 2022. This full-time position (which includes benefits) includes teaching high school and middle school Latin classes, combined with an opportunity to teach ancient history and civilization in the History Department or writing in English Composition classes, as well as advising 8-10 students. The ideal candidate would have independent school teaching experience, proficiency in Latin with a degree in Classics or History, and be committed to ongoing professional development.

At Wakefield School, we take pride in fostering an environment where our students are challenged and nurtured. Wakefield strives to ensure an engaging, purposeful and collaborative experience, allowing students, faculty, and staff to thrive in a deep and imaginative inquiry.

This position is well served by a teacher with a desire to craft the program offerings and grow with the needs of the School. Especially exciting is the opportunity to craft a curriculum connecting interdisciplinary approaches to language and history.

PRIMARY RESPONSIBILITIES:

• Embrace and model a culture of innovation and evolution in curriculum and instruction.
• Authentically engage with students embracing the unique culture of Wakefield School.
• Serve as an advisor and advocate for students including academic and personal growth needs of assigned advisees.
• Serve as an engaged faculty member collaborating with others in setting the professional practices and curriculum for the school.

ABOUT WAKEFIELD SCHOOL:

Established in 1972, Wakefield School is a private independent college-preparatory day
school for students in Junior Kindergarten through grade 12 engaging in a rigorous and
inspiring liberal arts curriculum. Our ambitious vision for every student is to foster
capable, ethical, articulate citizens who seek the challenge, make a difference, and live
extraordinary lives, each in his or her own way. Located on a 65-acre campus in the
picturesque village of The Plains, Virginia, Wakefield serves nearly 400 students from
our surrounding area.

Please submit your letter of interest and resume electronically to
employment@wakefieldschool.org.

OBJECTIVE

We seek to hire a self-motivated, creative, and energetic professional who combines strategic thinking with attention to detail and a ‘boots on the ground’ practicality and work ethic. The Communications and Marketing Associate will join a dedicated team that engages with current and prospective families across many communication channels and platforms (web, social media, email, etc.), serves a variety of internal clients (enrollment, advancement, etc.),  and strives to elevate our approach and brand with creativity and intentionality. The Communications and Marketing Associate is a 12-month, full-time position that reports to the Director of Admissions and is a member of the Admissions Team.

Responsibilities include:

• Manages communications and media operations

  • Researches, creating, and composing original news stories and digital content for websites, social media, and other communications

  • Develop relationships with appropriate media partners and outlets, and manages their engagement in the promotion and awareness of Wakefield’s programs, activities, and participants

  • Collaborate with leadership, faculty, and partners to develop content that focuses on the School's value-added difference and impact

  • Works with staff in Admissions, Advancement, and the Head of School’s office to execute work that supports the brand and marketing of the School

  • Manages “back end” website operations and is responsible for training and assigning rights to other web operators

• Develops marketing and communications materials

  • Writes copy and takes photos for marketing campaigns and materials

  • Proofs and edits materials for printing and publication

  • Designs and prepares programs, invitations, and other materials for events

  • Develops and implements other marketing and communications as assigned

• Manages social media content and calendars

  • Designs and implements social media policy

  • Prepares blog posts

  • Prepares social media posts and monitors social media accounts

  • Researches, writes, and prepares content for web publication

  • Manage SBS community calendars (internal and external)

• Manages the visual media for the School

  • Photographs faculty, staff, administration, students, and guests for marketing content

  • Works with stakeholders to ensure photo/video coverage of SBS events and activities

  • Maintains Wakefield  image library (Vidigami)

Qualities and Qualifications:

• Bachelor’s degree in a course of study related to the occupational field and/or equivalent work experience required

• Three-five years of related experience in marketing, communications, public relations, admissions/enrollment, or fundraising desired

• Knowledge of marketing, communications, and public relations principles

• Knowledge of trends in social media; ability to implement social media campaigns across diverse platforms

• Knowledge of the Associated Press Style Guide

• Knowledge of and skill with content management systems (CMS)

• Skill in verbal and written communication, and an ability to determine which method of communication is best for a given project

• Skill in seeking and incorporating feedback from various stakeholders and constituencies to ensure the highest quality, accuracy, and clarity of communication

• Skill in organizational, analytical, creative, and critical thinking

• Skill in timely decision making, effective problem-solving, and efficient prioritizing

• Skill in internal relations (within the department, within the School) and in external relations (dealing with the public, the media, etc.)

• Skill in customer service and collaboration, both internally and externally

Join the Wakefield Substitute list to be called on as needed in the Lower, Middle, and Upper Schools when a teacher is absent. Substitute teachers follow lesson plans and comply with any instructions from the Headmaster, Division Head or Department Chair.

Substitute teachers are expected to conduct themselves with professionalism and exhibit the Wakefield courtesies in all interactions and communications at all times. Appropriate professional appearance is essential for a strong working and learning environment that is conducive to high student and staff performance. Professional attire includes, but is not limited to, collared shirts, dress slacks, dress coordinates, suits, dresses, ties and sport coats. Substitute teachers are expected to maintain the regular teacher’s time schedule, whatever that may be, report for duty at the time designated by the school and to remain on duty until the regular teacher’s dismissal time. Qualified candidates should have some classroom experience and must have successfully passed all background checks as appropriate for school personnel.

Please submit your letter of interest and resume electronically to employment@wakefieldschool.org.